AI Enrollment Assistant

Your virtual team member that works 24/7: answers questions, qualifies prospects, and captures contact info straight into your CRM.

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Here’s what’s happening across higher education:

A prospective student visits at 10 PM. Has questions about a program she’s interested in. Nobody’s there to answer. She clicks away and starts an application at another university – one that gives her instant answers.

The cost of waiting? Massive.

  • Respond within an hour: 7x more likely to qualify the lead*.
  • Wait 24 hours: 60x less likely to convert that prospect*.

Your admissions team works during specific working hours. Inquiries don’t. By morning, your competitors already responded.

Source: Harvard Business Review

Seeing this problem, we built the AI Enrollment Assistant – a system that handles prospective student inquiries 24/7.

It answers questions about programs, admissions requirements, tuition, and campus life. Then captures qualified leads directly into your CRM and SIS, even while your team sleeps.

It’s a production-grade system built specifically for higher education:

  • Trained on YOUR institution’s data (programs, deadlines, requirements)
  • Customized to YOUR university’s brand (design, tone, visual identity)
  • FERPA-compliant architecture from day one
  • Integrates with YOUR existing systems (Slate, Salesforce, your SIS)

It doesn’t replace your enrollment team. It feeds them qualified leads.

Every conversation is captured. Every prospect is qualified. Every inquiry gets an instant response, even in the middle of the night.

AI ENROLLMENT ASSISTANT VS. GENERIC CHATBOT

AI Enrollment Assistant

  • Built for higher education
  • Trained on YOUR institution's data
  • Lead capture → directly to CRM
  • FERPA-compliant from day one
  • Your brand, your control
  • Your team manages content

Generic Chatbot

  • Built for general use
  • Generic templates, not your data
  • Basic forms, manual lead entry
  • FERPA? Figure it out yourself
  • Cookie-cutter design
  • Developer-dependent updates

THE IMPLEMENTATION PROCESS

Capitalizing on our years of experience in AI implementation, we have developed a strategic process that guarantees your project’s success while minimizing expenses.
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WHERE IT WORKS

01

Enrollment & Lead Generation

Convert website visitors into qualified leads for your admissions team, 24/7.

02

Voice Assistant

Add text-to-speech and speech-to-text for accessibility and phone-based interactions.

03

Multi-Language Support

Serve prospective students in Spanish and other languages.

04

Current Student Support

Internal assistant via SharePoint/Teams integration (separate engagement).

05

Internal Assistant for Staff

Assist employees with HR, IT, and administrative questions.

WHY IT WORKS

Production-proven

Production-proven

Running in production at a major university right now, handling thousands of enrollment conversations monthly. The problems you'll encounter? Already solved.
Built for higher education

Built for higher education

FERPA compliance, academic calendars, enrollment funnels, and university data systems—built in from day one.
Live in weeks

Live in weeks

Proven templates and boilerplates get you live in weeks, not months. Choose speed or full customization based on your needs.
Captures leads, not just engagement

Captures leads, not just engagement

This system captures names, emails, and phone numbers your admissions team can close.
Your brand, your control

Your brand, your control

Fully customized to your university's design, tone, and messaging. Your team manages content updates—no dependency on vendors for small changes.
Works with your existing systems

Works with your existing systems

Works with your CRM, CMS, and student information systems. No rip-and-replace required.
Platform agnostic

Platform agnostic

Deployments on both Microsoft Azure and Google Cloud. Recommends what works for your infrastructure, not vendor preference.
Easy to justify internally

Easy to justify internally

Clear ROI story for leadership. Includes business case documentation and measurable results from day one.

Case Studies

Capitalizing on our years of experience in AI implementation, we have developed a strategic process that guarantees your project’s success while minimizing expenses.
Staffing and Recruiting

Post University

We deployed a 24/7 AI Enrollment Assistant for Post University that answers questions, qualifies prospects, and captures leads directly into their Talisma CRM - all integrated with their WordPress website. Now handling thousands of conversations monthly. Students get instant answers about programs and admissions. The enrollment team gets qualified leads delivered automatically.
Read Full Case Study

STOP LOSING LEADS AFTER HOURS

Fill out the form, and we'll reach out to schedule a conversation about your enrollment challenges and how the AI Assistant solves them.

FREQUENTLY ASKED QUESTIONS

Standard implementation is 12-16 weeks from kickoff to production. Quick Start option available for 6-week deployment with focused scope using our proven templates.

We integrate with major CRMs (Slate, Salesforce, Talisma), WordPress and common CMS platforms, and student information systems. Custom integrations available.

Yes. FERPA compliance is built into our architecture from day one, including data handling, storage, and access controls.

We build on enterprise-grade cloud infrastructure using Microsoft Azure OpenAI Service. The assistant runs on Dify (conversation management) with custom integrations to your systems. Full technical documentation provided during discovery.

Yes. We train your staff on the content management system so you can update program information, FAQs, and responses without technical support.

Launch is just the beginning. We offer ongoing optimization retainers that include weekly performance monitoring, content accuracy updates, and monthly strategic reviews.

We track leads captured, conversation completion rates, response accuracy, and handoff quality. Monthly reports show exactly how the assistant is performing.

We support most CMS platforms and can deploy custom widget solutions. Let’s discuss your specific setup.

No. We feed your team better leads. The assistant handles the 24/7 inquiry volume and captures contact information—your counselors still close the deal.

Absolutely. Many institutions start with enrollment inquiries, then add voice, multi-language, or student support modules over time.